Hackathon Event

Our Mission Statement

Gilroy Hacks is a student-led organization focused on promoting community engagement and improving STEM exposure for local middle/high school students.
  • Even if you're not an expert at coding, this hackathon offers an opportunity for you to strengthen your skills and collaborate with others to create something useful. Below are important dates to keep in mind:
    • Aug 11 -> Signup Period Ends
    • Aug 12-14 -> Summer 2022 Hackathon

Timeline

Click on each dot for more info
8/12 4:00pm Opening Ceremony
8/12 5:00pm Hacking Begins
8/14 2:00pm Projects Due
8/14 2:30pm Project Presentations
8/14 4:00pm Awards Ceremony

Opening Ceremony

8/12 | 4:00pm - 5:00pm


The official start of the hackathon where we deliver the opening presentation along with the finalized teams, prompts, rules, and timeline.

  • It is highly recommended you attend this portion of the hackathon (at least half of your team must attend to participate)
  • Along with the in-person event held at the Community Room at the Gilroy Library, we will be streaming the event on Zoom
  • =IMPORTANT= DO NOT START CODING during this period

Hacking Begins

8/12 | 5:00pm


Now's your time to shine! Start working with your team to build your project. No strings attached!

  • =IMPORTANT= Your project must follow one of the given prompts and guidelines; otherwise, your team may lose a lot of points for unrelated topic deductions
  • Remember, you only have 46 hours to complete your project... Use your time wisely

Projects Due

8/14 | 2:00pm


STOP coding! Your 46 hours of intense stress and turmoil are finally up! We hope you learned some valuable skills and made some new friends along the way.

  • =IMPORTANT= Make sure you turn in your project BEFORE the deadline at 2:00pm. You can find the submission form on the Discord server or Submit Here
  • Don't leave yet though, because you still need to present your project to the judges
  • From now until Project Presentations (2:30pm), your team will have around 30 mins to prepare for your presentation. Get back to work!

Project Presentations

8/14 | 2:30pm - 3:30pm


This is where your team will present your product to our honored judges.

  • Be Creative! Make your product stand out by including a demo or showing its function across multiple sources
  • Presentations will occur in order of team number (i.e. Team 1 will go first)
  • It is advised you have your camera on and that you ensure your microphone and tech work before presenting
  • =IMPORTANT= Your team's presentation is NOT ALLOWED to go above 5 minutes... Use your time wisely.
  • Your team will be graded on both the product and presentation as per the rubric

Awards Ceremony

8/14 | 4:00pm - 4:30pm


Congratuations! Judge scores are tallied and here's where we announce the 1st, 2nd, and 3rd place teams along with constructive feedback for each in the Community Room.

  • Winners: we will contact you via Email about your prizes; allow up to 2 days for a response
  • For Questions, ask in the Discord server (#ask-questions), or contact tech support at tech@gilroyhacks.com

Signup Checklist

Click each step to cross it out!

Calendar

FRI 8/12

Community Room

4-5pm
Opening Ceremony
SAT 8/13

Study Room

10am-5:30pm
In-Person Hacking Session
11am-12pm
Web Dev Workshop
2-3pm
Python Workshop
SUN 8/14

Community Room

1-2pm
In-Person Hacking Session
2:30-3:30pm
Project Presentations
4-4:30pm
Awards Ceremony

Location

Rules

By attending this hackathon, you are required to abide by and follow these guidelines and code of conduct.
Failure to comply with these rules will result in disquilification.

Hackathon Guidelines

No cheating

- Do not consult with other teams or work with anyone outside of the hackathon sphere (however, you may consult friends and family for advice)

Do not plagiarize

- You are allowed to use existing libraries and packages with a valid license but required to give credit when credit is due (which also includes Creative Commons and Open Source Projects)
- You may also use old projects as frameworks for your product, but you cannot work on any material that is related to the hackathon before the event

Maintain open communications with your team at all times

- A good team player is one who is always able to be reached and assists in team duties when needed

Any resource is at your disposal

- You may use a combination of software and hardware in your project
- You may not copy others' unlicensed work

Ask for help when needed

- Don't be afraid to ask questions in the Discord or ask an organizer directly
- We want to ensure your team's success in this hackathon, so feel free to ask an organizer if you feel unsure

*subject to change

Code of Conduct

Treat everyone with respect

- This includes team members, judges, organizers, volunteers, etc.
- We reserve the right to refuse patronage to participants based on their actions

Be appropriate

- Respond professionally with organizers, answer questions to the best of your ability, and ensure that your project is not offensive in any way

Respect one's privacy

- You may not photograph anyone without consent
- Do not use anyone's likeness or property in any production without permission

Don't be lazy

- Help out anyone whenever possible (with navigation, signups, etc.), whether it's your teammate or another participant
- You are required to provide adequete effort to your team

Be ethical and equal

- Consider the ramifications of your actions; do not do anything that will reputably harm others or yourself
- Split up work and treat others equally; Prizes are required to be split equally among the team

*subject to change

Photo Release Waiver

By participating in this hackathon, you hereby grant us permission to use your likeness and project content in photographs, videos, or other digital media in any and all of its publications, including, but not limited to, social media and web-based publications. Any and all photos taken during the hackathon duration will become property of Gilroy Hacks.

Upon agreeing to these terms, you authorize Gilroy Hacks to edit, copy, or distribute these photos for any lawful or advertising purpose. Additionally, you waive the right to royalties or compensation for using these photos.

However, Gilroy Hacks will use these photos for promoting purposes ONLY. We will never share your personal or private information to anyone outside the event.

If you have a disagreement with any of the terms stated above, please contact an event organizer or email tech@gilroyhacks.com

Prizes

silver laurel
2nd
$200
gold laurel
1st
$300

Gilroy

Hacks

bronze laurel
3rd
$100
Prizes will be in the form of individual Amazon Gift Cards as follows:
  • 1st Place: $75 Amazon Gift Cards (x4)
  • 2nd Place: $50 Amazon Gift Cards (x4)
  • 3rd Place: $25 Amazon Gift Cards (x4)

Terms & Conditions

- We will deliver prizes via email (we'll ask you on Discord for your preferred email once the event ends).
- Your team is responsible for equally distributing prizes to team members as per our Code of Conduct.
- Prizes are non-refundable; if you refuse to accept the prize, we will offer it to another team member.
- Gilroy Hacks will not be liable for the prize once it reaches its recipient.

Hackathon Team

Logistics

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Isaac Hwang

Lead Organizer
Discord: Fesh#5995
ihwang125@gmail.com
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Jonathan Tessmann

Finance Manager
Discord: Alsace#5031